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      • Unique Invitation Ideas
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Super Simple Destination Wedding Planning Spreadsheets

You are here: Home / Destination Wedding Planning / Super Simple Destination Wedding Planning Spreadsheets

//  by Cynthia // Leave a Comment

The key to planning a stress-free destination wedding is organization.  I’ve created some simple destination wedding planning spreadsheets to help you manage your budget, RSVP list, and seating plan.  They’re free and anyone can use these spreadsheets, even if you’re not an excel guru.  Just click on the links below to download each spreadsheet, save it to your hard drive, and plug in your information.  It’s that simple.

All spreadsheets are password protected to prevent accidental changes to formulas in the document.   You don’t have to enter a password to start working on your spreadsheets.  If you are very comfortable with excel and would like to make edits to the sheet, you can enter the following password to unprotect the sheet:  destination.

Destination Wedding Budget Spreadsheet

Simple Destination Wedding Budget Spreadsheet

Use this template if you are not comfortable with excel.  All you have to do is plug in your amounts and the totals will be calculated using pre-set formulas that have already been created for you.

destination wedding budget template

Download Simple Destination Wedding Budget Template

 

Detailed Destination Wedding Budget Spreadsheet

Use this template, if you’re a little more comfortable with excel and want more details in your budget.

destination wedding budget spreadsheet

Download Detailed Destination Wedding Budget Spreadsheet

Destination Wedding Seating Plan

I’m not a fan of assigned seating at wedding receptions but I am a big believer in assigned tables.  I think it’s a good idea for the bride and groom to assign each guest to a table, but let them sit anywhere they want to on that table.  Assigned table seating is a great way to group people together in a way that encourages conversation and helps people get to know each other.

Ideally, you’ll want to mix up each table.  Put each guest next to at least one other person they know so that they’re comfortable, but also next to a few people they don’t know.  You should think about grouping people of similar ages, personalities and interests.  You might not want to put your conservative 75 year old grandmother in the same table with your wild 24 year old buddy who is likely to end up dancing on top of the table.  If there are people who don’t get along, you should make sure you place them in tables as far from each other as possible.  Check out this cool infographic for more on table seating etiquette.

Download the spreadsheet below to help you easily plan out who will sit on each table of your reception.  All you have to do is type in the name of each person you want on table 1, table 2, etc.. and the chart will automatically add up the number of guests at each table.

destination wedding seating plan template

 Download Destination Wedding Table Seating Plan

 RSVP Tracking Spreadsheet

One of the most stressful parts of any destination wedding is getting an accurate headcount, especially if a special group rate or free wedding is hinging on that number.

Use this spreadsheet to keep track of your RSVP’s.  All you have to do is type in the name of your guests when invitations go out and then update the sheet by choosing “yes” or “no” from the dropdown each time someone RSVP’s.  You can also fill in the number of people accompanying each guest.  The total number of guests who RSVP “yes” will be automatically calculated so that you can send this number to your vendors.

destination wedding rsvp checklist

Download Destination Wedding RSVP Checklist

Related Posts:

  • Download the ultimate destination wedding checklist
  • Download the ultimate destination wedding packing checklist
  • 21 Destination Wedding Budgeting tips
  • When to request Destination Wedding RSVP’s

Related

Filed Under: Destination Wedding Planning

Cynthia

Cynthia is the founder and editor of Destination Wedding Details.She has over 15 years experience in the Marketing and Event industry and launched Destination Wedding Details in 2010, shortly after planning her own destination wedding. Cynthia uses her experience and genuine passion, to inspire brides who are planning their dream wedding away from home.

Featured:Discover The Dalton Ranch, A Hidden Gem for Wine Country Destination Weddings

I’m excited to share with you one of my new favorite destinations for couples who love wine and beautiful views… and no, it’s not in Napa – it’s in a hidden gem of a destination that will take your breath away!

The Dalton Ranch offers a genuine, personal touch you just simply cannot find at some of the cookie cutter all-inclusive resorts you see online.  The venue has gorgeous, picturesque grounds, and a team of wedding professionals dedicated to ensuring your entire experience is unique and nothing short of magical.

Check out our review and photos from a real wedding at the venue.

Read our review of this venue

Featured:An Inside Look at the Best Destination Wedding Venues

destination wedding venue guide

Want to get the inside scoop on the best destination wedding venues in the Caribbean and Mexico? We are highlighting the best of the best and giving you all the information you need to choose your dream venue. We’re telling you the pros and cons of each resort, giving you behind the scenes footage from the resorts, video interviews with the resort wedding planners, plus exclusive discounts and offers just for DWD readers. Check out our guide here

Do You Have a Destination Wedding Planning Question?

We have answers! Check out 11 frequently asked questions plus ask any question on your mind and we’ll answer you personally.



Previous Post: « Find Your Perfect Wedding Destination
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